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inbusiness magazine writes up Zuus Workforce HRMS software & Xero integration

Thanks inBusiness team for writing about our HRMS software and Xero integration

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Zuus Workforce now an official Xero add on

The team at Zuus Workforce are super excited to announce that we're now an official Xero add on!

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QSR franchisee: "You can't cut back on staff rosters at peak times. You've got to have the staff there to get your 50 units an hour!"

We're proud to present our latest case study detailing our client, Jason Williams' success using two integrated systems; Zuus Workforce for rosters and Xero for payroll.

Our 24 July 2013 Media Release follows:

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We're making it easier to work with Zuus on any web-enabled device, like your favourite tablet and smart phone

We know that you want to work mobile - from tablets (iPad, Android, etc), from a POS machine, from anywhere. When the next update of Zuus comes out you'll see the first of some pretty cool changes to Zuus. We're moving all Zuus functions in three stages to the web browser, instead of our Zuus Windows & Mac apps. Don't worry - the Zuus Windows & Mac apps will still continue to work!

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Casey Pabst from Foam Coffee Bar in Perth talks about Zuus

The system Casey had to use before Zuus wasn't easy. They had a spread sheet she would have to fill out with start times, finish times and hours worked. A lot of the time, the spread sheet would not calculate properly, the formulas broke easily and she had to spend more time fixing the sheet than doing the roster! Casey ended up creating a Word document for the roster and used a calculator to add up costs & hours worked when she had time was frustrating and time-consuming.

Now, Casey logs in to Zuus from any computer or even her iPad at home; she can create the roster visually by dragging out shifts and can immediately see KPIs for each hour, day and week across 6 KPIs:

  • Total sales
  • Labour cost percentage
  • Units of output
  • Productivity
  • Average hourly wage cost
  • Labour efficiency

"The little things like the master report and having staff update their own availability are just great!"

Casey reckons Zuus being cloud-based is so handy! After Casey sets up the roster for the week, the managing director, Nick, can log in anytime from any computer to check the roster. Nick uses the Master roster report to see the entire roster for a week, including stats for each day and the week as a whole.

"The training has been really great. I have learnt a lot about rostering from Kieran and your support team and cannot wait to learn more, especially how to do the Actuals."

Both Casey and Nick are looking forward to learning how to update Zuus from rostered hours to actual hours worked; to learn this the will complete a 20 minute training session over the phone with Zuus support staff.

Because he finds it easy to understand how Casey puts together her rosters Nick, the managing director, is looking forward to taking over the rostering tasks while Casey goes on holidays in mid-April.

The next steps for the implementation of Zuus in Foam will be:

  • Put a laptop on-site so that the managers can update Zuus from rostered hours to actual hours worked at the end of each day. Staff can also use this laptop to update their availability for the coming weeks and month (great for uni students!).
  • After they have collected all staff mobile numbers, Casey will send the rosters to staff by SMS before the week begins.
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CASE STUDY: Shoe Shed eliminates wasted data entry time with Zuus Workforce payroll integration

Problem: prior to getting in touch with Zuus Workforce, retailer Anthony Slade of Shoe Shed spent 2.5 hours each week processing pays for 80 front-line retail staff in his 10 direct-to-consumer retail warehouses. He was convinced there must be an easier way! In the retail & hospitality industries, staff begin and end shifts at different times to traditional office jobs. 5-hour shifts with a 10 minute break, 7-hour shifts with half an hour break, even splits (2 or more shifts in a day) are common. As such, the hours worked per week for each staff member are sometimes difficult to schedule, difficult to track, and are often very difficult to pay, with the business owner having to calculate penalty rates and keep track of award conditions.

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Gen Y workforce enjoy new approach to holiday season staff rosters

This holiday season, restaurant and store managers planning their rosters can use new technology to stay in touch with their casual employees and it is a scheme that suits Gen Y staff down to the ground.

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Zuus Workforce features in the IPCA newsletter for franchisees trading as SUBWAY®

With Zuus you know what your wage bill will be before the week starts when you can do something about it!

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